Tutorials on Different Modes of Presentation

1. PowerPoint Presentation (PPT)

A PowerPoint Presentation is the most common digital presentation technique used in academic, corporate, and professional settings.

Steps to Prepare:

  1. Plan content – Outline objectives, key points, and supporting data.
  2. Create slides – Use MS PowerPoint, Google Slides, or Keynote.
  3. Design principles:
    • Limit text (use bullet points).
    • Add visuals (charts, graphs, images).
    • Use consistent font and color scheme.
  4. Practice delivery – Rehearse with a time limit.

Tips:

  • Keep slides clear (6×6 rule: max 6 points per slide, 6 words per point).
  • Use animations only where necessary.
  • Support slides with verbal explanation, not just reading text.

Applications: Classroom teaching, project defense, business meetings, conferences.

2. Technical Notice / Circular / Memo

A Technical Notice (or Circular/Memo) is a written form of presentation used to inform, instruct, or alert individuals within an organization.

Structure:

  1. Heading – NOTICE / CIRCULAR
  2. Date – At the top right/left corner.
  3. Subject line – Clear and precise (e.g., “System Maintenance Scheduled”).
  4. Body – Concise information: What, When, Where, Why.
  5. Signature/Authority – Issued by the responsible person.

Features:

  • Short and formal.
  • Direct, clear, and factual.
  • Uses simple, technical, or official language.

Applications: Announcing a seminar, informing staff about safety rules, new technical procedures, exam schedules, or lab instructions.

3. Poster Presentation

A Poster Presentation is a visual summary of research/project displayed on a board.

Steps to Prepare:

  1. Title (bold, clear, visible).
  2. Abstract / Objective.
  3. Methodology (figures, flowcharts).
  4. Results (graphs, tables).
  5. Conclusion & References.

Tips:

  • Use more visuals, less text.
  • Design with large fonts for readability.
  • Arrange sections in a logical flow (left → right, top → bottom).

Applications: Academic conferences, science exhibitions, research fairs.

4. Oral / Seminar Presentation

This is a spoken presentation supported by notes or slides.

Steps to Prepare:

  1. Research the topic thoroughly.
  2. Prepare an outline (Introduction – Main Content – Conclusion).
  3. Use PPT/notes as visual aid.
  4. Rehearse speech (tone, speed, clarity).

Tips:

  • Maintain eye contact with audience.
  • Use gestures and voice modulation.
  • Anticipate possible questions.

Applications: Academic seminars, project defense, guest lectures, conference talks.

5. Report-based Presentation

Here, the written report is the main mode of communication, supported by executive summaries, charts, or infographics.

Structure:

  • Title Page
  • Executive Summary
  • Introduction
  • Data/Findings (with tables, figures)
  • Conclusion & Recommendations

Applications: Technical/Business reports, project documentation, annual reports.

✅ Summary:

  • PowerPoint → Visual + verbal, effective for lectures.
  • Technical Notice → Written, short, formal, for instructions/announcements.
  • Poster → Visual-heavy, research highlights, for conferences.
  • Oral/Seminar → Direct spoken communication.
  • Report → Detailed written communication with structured data.