1. Consistency

📌 Maintain uniform formatting throughout the document.

• Use the same font type, size, and spacing for body text.
• Stick to a consistent heading structure (e.g., Heading 1 for titles, Heading 2 for subheadings).
• Align margins, spacing, and list styles uniformly.

🛠 How to do it in Word: Use Styles under the Home tab to apply consistent formatting across all text.

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2. Alignment

📌 Align text and objects to create clean, organized layouts.

• Avoid randomly placed text boxes or images.
• Left-align body text for readability (especially for English and similar languages).
• Center-align titles and use consistent paragraph indents.

🛠 Use: Home > Paragraph > Alignment tools or use keyboard shortcuts like Ctrl + L for left-align.

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3. Hierarchy

📌 Establish visual importance using font size, style, and weight.

• Title > Heading > Subheading > Body text — make sure each level is clearly distinguishable.
• Use bold or larger font for headers, but don’t overdo it.

🛠 Use: Home > Styles and modify Heading styles to suit your visual needs.

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4. White Space

📌 Give elements room to breathe with proper spacing.

• Don’t cram text — use spacing between paragraphs and sections.
• Avoid filling every inch of the page.

🛠 Use: Layout > Paragraph Spacing, and adjust margins in Layout > Margins.

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5. Readability

📌 Make your text easy to read at a glance.

• Use clean fonts like Calibri, Arial, or Times New Roman.
• Avoid using decorative or script fonts for body text.
• Keep paragraph length manageable (4–6 lines is a good average).

🛠 Use: Home > Font tools to adjust size and type; aim for 11–12 pt body text.

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6. Contrast

📌 Use contrast to highlight key information.

• Ensure there is enough contrast between text and background (especially in colored sections).
• Use bold, italics, or color (sparingly) to emphasize important points.

🛠 Use: Font Color, Bold, and Highlight tools under Home > Font.

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7. Visual Balance

📌 Create symmetry and balance across pages.

• Distribute text and images evenly.
• Don’t overload one section of the page while leaving others empty.
• Use columns or tables if needed for balance.

🛠 Use: Layout > Columns, and Insert > Table for structured layouts.

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8. Simplicity

📌 Less is more. Avoid clutter.

• Avoid excessive fonts, colors, or effects.
• Stick to 2–3 fonts max per document.
• Don’t overuse borders, clipart, or word art.

🛠 Tip: Stick to professional templates and minimalist design practices.

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9. Visual Flow

📌 Guide the reader’s eye logically through the document.

• Use headings, bullets, and numbered lists to break up information.
• Use visual anchors (like images or icons) to help with scanning.

🛠 Use: Insert > Shapes, Insert > SmartArt, and Home > Lists.

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10. Accessibility

📌 Design for all readers, including those with visual impairments.

• Use high-contrast text.
• Add alt text to images (Right-click > Edit Alt Text).
• Avoid using color as the only way to convey meaning.

🛠 Use: Review > Check Accessibility to run an accessibility report on your document.

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🧾 Final Tips

• Preview your document using Print Preview (File > Print) to see how the layout translates to paper or PDF.
• If designing for professional use, export as a PDF to preserve formatting.
• Use Templates from the Word gallery for a head start with good design.

Tutorial 1: Getting Started with Google Docs

🔹 What You’ll Learn:

• Accessing Google Docs
• Creating a new document
• Understanding the interface
• Saving and auto-save

✅ Steps:

1. Access Google Docs
   • Visit docs.google.com.
   • Sign in with your Google account.
2. Create a New Document
   • Click the + Blank option or use a template (e.g. resume, report).
   • Your document opens in a new tab.
3. Understand the Interface
   • Menu Bar: File, Edit, View, Insert, etc.
   • Toolbar: Formatting options like font, bold, alignment.
   • Document Area: Where you type and format your content.
   • Title: Click the “Untitled document” to rename.
4. Saving
   • Auto-Save: Google Docs saves your work automatically.
   • No need to hit Save—just ensure you’re connected to the internet.

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Tutorial 2: Writing and Text Formatting

🔹 What You’ll Learn:

• Typing and editing
• Font and text formatting
• Line and paragraph spacing

✅ Steps:

1. Typing and Editing
   • Start typing in the document area.
   • Use Backspace or Delete to remove text.
2. Format Text
   • Highlight text and use toolbar to:
     • Change font and size
     • Apply Bold (Ctrl/Cmd + B), Italic (Ctrl/Cmd + I), Underline (Ctrl/Cmd + U)
     • Change text color or highlight
3. Align Text
   • Toolbar icons for align left, center, right, justify.
4. Line Spacing
   • Click Format > Line & paragraph spacing
   • Choose from 1.15, 1.5, 2.0, etc.

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Tutorial 3: Organizing Your Document

🔹 What You’ll Learn:

• Using headings
• Bullet and numbered lists
• Page breaks

✅ Steps:

1. Use Headings
   • Highlight text > select style from dropdown (Normal text → Heading 1, 2, etc.)
   • Helps with document structure and table of contents.
2. Lists
   • Toolbar: click bullet or numbered list icons.
   • Indent using Tab or toolbar arrows.
3. Page Breaks
   • Insert > Break > Page Break
   • Useful for starting new chapters/sections.

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Tutorial 4: Inserting Elements

🔹 What You’ll Learn:

• Inserting images, tables, charts
• Drawing and shapes
• Links and bookmarks

✅ Steps:

1. Insert Images
   • Insert > Image > Upload from computer / Drive / Search the web
   • Resize and move freely.
2. Insert Tables
   • Insert > Table > Select size (e.g., 3×3)
   • Use tab to move between cells.
3. Insert Charts
   • Insert > Chart > Choose type (bar, line, pie)
   • Link to Google Sheets for live updates.
4. Drawings & Shapes
   • Insert > Drawing > New > Use tools to create diagrams, arrows, etc.
5. Hyperlinks
   • Highlight text > Insert > Link
   • Add URL, email, or link to document headings/bookmarks.

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Tutorial 5: Page Layout and Design

🔹 What You’ll Learn:

• Page size, orientation, margins
• Headers, footers, and page numbers
• Background and themes (limited in Docs)

✅ Steps:

1. Page Setup
   • File > Page setup:
     • Set page size (e.g., A4, Letter)
     • Set orientation (Portrait or Landscape)
     • Set margins
2. Headers and Footers
   • Insert > Headers & footers
   • Add titles, dates, or authorship info
3. Page Numbers
   • Insert > Page numbers
   • Choose location and starting number

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Tutorial 6: Collaboration and Review

🔹 What You’ll Learn:

• Sharing documents
• Comments and suggestions
• Version history

✅ Steps:

1. Share Your Document
   • Click the Share button (top-right)
   • Choose who can view/comment/edit
   • Generate a shareable link if needed
2. Comments
   • Highlight text > Click comment icon or use Ctrl + Alt + M
   • Collaborators can reply or resolve comments
3. Suggesting Mode
   • Top-right: Click “Editing” > switch to “Suggesting”
   • Suggested changes appear as tracked edits (like in MS Word)
4. Version History
   • File > Version history > See version history
   • Restore previous versions or view edit timeline

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Tutorial 7: Finalizing Your Document

🔹 What You’ll Learn:

• Table of contents
• Spelling and grammar check
• Exporting and printing

✅ Steps:

1. Add a Table of Contents
   • Insert > Table of contents
   • Based on headings (Heading 1, 2, etc.)
   • Click entries to jump through document
2. Spelling & Grammar
   • Tools > Spelling and grammar
   • Enable automatic checking or run manually
3. Word Count
   • Tools > Word count (or Ctrl + Shift + C)
   • Shows words, pages, characters
4. Download or Export
   • File > Download as:
     • PDF
     • Microsoft Word (.docx)
     • Plain Text
     • HTML
     • EPUB (for eBooks)
5. Print
   • File > Print or Ctrl + P
   • Choose layout, pages, and options

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✅ Bonus Tips for Writers

• Voice Typing: Tools > Voice typing (use your mic to write)
• Offline Access: Enable Docs offline via Google Drive settings
• Document Outline: View > Show outline — navigate through headings
• Add-ons: Extend features using tools like Grammarly, EasyBib, etc.

Tutorial 1: Getting Started with Microsoft Word

🔹 What You’ll Learn:

• Opening Word
• Understanding the Interface
• Creating a New Document
• Saving Documents

✅ Steps:

1. Open MS Word
   • Launch Microsoft Word from your desktop, start menu, or applications folder.
   • Choose Blank Document or select a template if desired.
2. Understand the Interface
   • Ribbon: Toolbar at the top with tabs (Home, Insert, Design, etc.).
   • Document Area: The blank space where you type.
   • Status Bar: Shows word count, page number, etc.
   • Quick Access Toolbar: For common actions like save, undo, redo.
3. Create a New Document
   • Click File > New > Blank Document to start from scratch.
4. Save Your Work
   • File > Save As to save the first time.
   • Choose location and format (e.g., .docx).
   • Use Ctrl + S regularly to save changes.

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Tutorial 2: Basic Writing and Formatting

🔹 What You’ll Learn:

• Typing and editing text
• Formatting text (font, size, bold, italics)
• Using paragraphs and line spacing

✅ Steps:

1. Typing Text
   • Click in the document and start typing.
   • Use Enter to create a new paragraph.
2. Editing Text
   • Use mouse or arrow keys to navigate.
   • Use Backspace and Delete to remove text.
3. Formatting Text
   • Highlight text, then use the Home tab:
     • Bold: Ctrl + B
     • Italic: Ctrl + I
     • Underline: Ctrl + U
     • Change font and size from the dropdown.
4. Paragraph Formatting
   • Use Align Left, Center, Right, Justify buttons.
   • Set line spacing: Home > Paragraph > Line and Paragraph Spacing.

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Tutorial 3: Structuring Your Document

🔹 What You’ll Learn:

• Headings and subheadings
• Bullets and numbering
• Page breaks and sections

✅ Steps:

1. Use Headings
   • Use Styles: Home > Styles > Heading 1, Heading 2, etc.
   • Helps organize and auto-generate a Table of Contents later.
2. Bullets and Numbering
   • Home > Paragraph > Bullets or Numbering
   • Great for lists and outlines.
3. Page and Section Breaks
   • Insert breaks: Insert > Break > Page Break or Section Break
   • Use to separate chapters or sections.

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Tutorial 4: Inserting and Using Objects

🔹 What You’ll Learn:

• Inserting images, tables, and charts
• Using SmartArt
• Inserting hyperlinks

✅ Steps:

1. Insert Images
   • Insert > Pictures > From File or Online Pictures
   • Resize by dragging corners.
2. Insert Tables
   • Insert > Table, select rows and columns.
   • Add data like spreadsheets.
3. Insert Charts
   • Insert > Chart, choose type (bar, line, pie).
   • Opens Excel-style window to edit data.
4. SmartArt
   • Insert > SmartArt, use for diagrams and flowcharts.
5. Hyperlinks
   • Highlight text > Insert > Link
   • Add URLs, email addresses, or link to parts of your document.

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Tutorial 5: Page Layout and Design

🔹 What You’ll Learn:

• Margins and orientation
• Headers and footers
• Page numbers
• Themes and colors

✅ Steps:

1. Set Margins
   • Layout > Margins, choose Normal, Narrow, or Custom.
2. Orientation & Size
   • Layout > Orientation (Portrait or Landscape)
   • Layout > Size (A4, Letter, etc.)
3. Headers and Footers
   • Insert > Header or Footer
   • Add titles, dates, or author name.
4. Page Numbers
   • Insert > Page Number, choose location and style.
5. Themes and Colors
   • Design > Themes to apply a visual theme.
   • Design > Colors and Fonts to customize.

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Tutorial 6: Proofing and Reviewing

🔹 What You’ll Learn:

• Spell check and grammar check
• Thesaurus
• Word count
• Comments and Track Changes

✅ Steps:

1. Spelling and Grammar
   • Review > Spelling & Grammar or press F7
   • Errors underlined in red (spelling) or blue (grammar).
2. Thesaurus
   • Right-click a word > Synonyms
   • Or use Review > Thesaurus
3. Word Count
   • Review > Word Count to see how many words, pages, characters.
4. Comments
   • Highlight text > Review > New Comment
   • Useful for giving feedback.
5. Track Changes
   • Review > Track Changes
   • Shows edits and suggestions visibly for collaboration.

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Tutorial 7: Finalizing and Exporting

🔹 What You’ll Learn:

• Creating Table of Contents
• Saving as PDF
• Printing
• Document protection

✅ Steps:

1. Table of Contents
   • Use Heading Styles
   • References > Table of Contents to auto-generate
2. Save or Export as PDF
   • File > Save As > Choose PDF from format options
   • Or File > Export > Create PDF
3. Print
   • File > Print
   • Choose printer, pages, orientation, and hit Print
4. Protect Document
   • File > Info > Protect Document
   • Add password or restrict editing if needed

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✅ Bonus Tips for Writers

• AutoSave (if using OneDrive): Helps prevent data loss.
• Templates: Use built-in templates for resumes, reports, etc.
• Navigation Pane: View > Navigation Pane shows headings and makes long docs easier to navigate.
• Dark Mode: File > Account > Office Theme