Ethical Committee for Research (ECR)

Below is a professional draft suitable for Track2Training’s website or official documentation, followed by a sample Ethical Committee Approval Letter.

Ethical Committee for Research – Track2Training

Ethical Committee for Research (ECR)

Track2Training

Commitment to Ethical Research

Track2Training is committed to promoting ethical, responsible, transparent, and high-quality research practices. The Ethical Committee for Research (ECR) has been established to provide ethical guidance and review research activities undertaken by scholars, researchers, faculty members, students, and other associated researchers of the organisation.

The Committee seeks to ensure that research conducted under the guidance, support, collaboration, or academic activities of Track2Training follows appropriate ethical principles and safeguards the rights, dignity, privacy, safety, and well-being of research participants.

Objectives of the Ethical Committee

The Ethical Committee for Research aims to:

  • Promote integrity, transparency, accountability, and ethical conduct in research.
  • Review research proposals involving human participants, surveys, interviews, questionnaires, observations, and the collection or use of personal data.
  • Ensure that researchers obtain informed consent wherever applicable.
  • Safeguard the privacy, confidentiality, and dignity of research participants.
  • Assess potential risks and benefits associated with proposed research.
  • Encourage responsible collection, storage, analysis, interpretation, and reporting of research data.
  • Promote academic integrity and discourage plagiarism, fabrication, falsification, manipulation, and other forms of research misconduct.
  • Provide ethical guidance to scholars and researchers during the planning and implementation of their research.
  • Support researchers in complying with applicable institutional, disciplinary, legal, and professional ethical standards.

Scope of Ethical Review

Researchers may submit their research proposals to the Ethical Committee for review where their work involves:

  • Human participants;
  • Surveys and questionnaire-based research;
  • Interviews, focus group discussions, and observational studies;
  • Collection or processing of personal, demographic, behavioural, or sensitive information;
  • Online surveys and digital data collection;
  • Research involving vulnerable or potentially vulnerable participants;
  • Use of secondary data where ethical considerations or privacy concerns are applicable; and
  • Any other research activity requiring ethical review or ethical guidance.

Ethical Principles

The Ethical Committee evaluates research proposals based on the following fundamental principles:

Respect for Persons: Research participants should be treated with dignity, autonomy, and respect.

Voluntary Participation: Participation in research should be voluntary, without coercion or undue influence.

Informed Consent: Participants should be provided with adequate information regarding the purpose, procedures, potential risks, benefits, and their rights before participating, wherever applicable.

Privacy and Confidentiality: Researchers must take reasonable measures to protect personal information and maintain the confidentiality of participants.

Beneficence and Non-Maleficence: Research should seek to maximise potential benefits while minimising possible risks or harm.

Justice and Fairness: The selection and treatment of participants should be fair and equitable.

Research Integrity: Researchers must maintain honesty and transparency throughout data collection, analysis, interpretation, authorship, publication, and reporting.

Ethical Review Process

Researchers seeking ethical review may submit the following documents, as applicable:

  1. Research proposal or synopsis;
  2. Research objectives and methodology;
  3. Details of the study population and sampling strategy;
  4. Data collection tools, including questionnaires or interview schedules;
  5. Participant Information Sheet;
  6. Informed Consent Form, where applicable;
  7. Data privacy and confidentiality procedures;
  8. Risk assessment and mitigation measures, where applicable; and
  9. Any additional documents requested by the Ethical Committee.

The Committee may issue one of the following decisions:

  • Approved
  • Approved with Conditions or Modifications
  • Deferred Pending Further Information
  • Not Approved

Ethical approval should be obtained before commencing the relevant research activities, wherever such approval is required.

Responsibilities of Researchers

Researchers receiving ethical approval are expected to:

  • Conduct the research according to the approved proposal and ethical requirements.
  • Obtain informed consent where applicable.
  • Maintain confidentiality and protect participant information.
  • Report any significant changes to the approved research methodology.
  • Avoid fabrication, falsification, plagiarism, or manipulation of research data.
  • Report research findings honestly and accurately.
  • Acknowledge the limitations of the study.
  • Comply with applicable laws, institutional requirements, and disciplinary standards.

Important Disclaimer

Ethical approval or review provided by the Ethical Committee for Research of Track2Training is based on the information and documents submitted by the researcher.

Such approval does not replace statutory, institutional, governmental, hospital, university, or regulatory ethical clearance that may be legally or institutionally required for a particular research study. Researchers remain responsible for obtaining all additional permissions, approvals, and clearances required by their host institution, university, funding agency, regulatory authority, or applicable law.

SAMPLE ETHICAL COMMITTEE APPROVAL LETTER

TRACK2TRAINING
Ethical Committee for Research (ECR)

Ref. No.: T2T/ECR/2026/____
Date: ___ / ___ / 2026

ETHICAL REVIEW AND APPROVAL LETTER

To,
Mr./Ms./Dr. [Name of Researcher]
[Designation / Programme]
[Department / Institution]
[Email Address]

Subject: Ethical Approval for Research Study

Dear Mr./Ms./Dr. [Name],

The Ethical Committee for Research (ECR), Track2Training, has reviewed the research proposal submitted by you entitled:

“[Title of Research Study]”

The proposal was reviewed based on the information and documents submitted by the researcher, including the research objectives, methodology, proposed data collection procedures, participant involvement, and ethical safeguards.

Following the review, the Ethical Committee has determined that the proposed research, as submitted/revised, demonstrates appropriate consideration of ethical principles relating to voluntary participation, informed consent, privacy, confidentiality, and responsible research conduct.

Ethical Review Decision: APPROVED

The Ethical Committee hereby grants ethical approval for the above-mentioned research study, subject to the following conditions:

  1. The research shall be conducted in accordance with the methodology and ethical safeguards presented to the Committee.
  2. Participation of human participants, where applicable, shall be voluntary.
  3. Informed consent shall be obtained from participants wherever applicable.
  4. The privacy and confidentiality of research participants and collected data shall be appropriately protected.
  5. Personal information shall not be disclosed without appropriate consent or legal justification.
  6. Any significant modification to the research methodology or participant recruitment process should be brought to the attention of the Ethical Committee.
  7. The researcher shall maintain honesty, transparency, and integrity in data collection, analysis, interpretation, and reporting.
  8. Research data shall not be fabricated, falsified, manipulated, or selectively reported in a misleading manner.
  9. The researcher remains responsible for obtaining any additional institutional, statutory, regulatory, university, hospital, or governmental approvals required for the study.

This ethical approval is based solely on the information provided by the researcher at the time of submission and is applicable to the research study described above.

Approval Reference Details

Researcher Name: [Name]
Research Title: [Title of Study]
Research Area: [Discipline / Subject]
Type of Study: [Survey / Interview / Observational / Secondary Data / Other]
Approval Reference Number: T2T/ECR/2026/____
Date of Approval: ___ / ___ / 2026
Validity of Approval: [Specify period, if applicable]

We wish you success in the ethical and responsible conduct of your research.

Sincerely,

____________________________
[Name of Chairperson / Authorised Signatory]
Chairperson / Authorised Signatory
Ethical Committee for Research (ECR)
Track2Training

Official Seal, if applicable

Declaration

This letter confirms that the research proposal was reviewed by the Ethical Committee for Research of Track2Training based on the documents submitted by the researcher. The approval does not constitute a guarantee of research outcomes, publication acceptance, institutional recognition, or compliance with requirements imposed by other universities, institutions, regulatory authorities, funding agencies, or statutory bodies.

The researcher remains solely responsible for ensuring compliance with all applicable institutional, legal, regulatory, professional, and disciplinary requirements.

Recommendation: Before officially issuing ethical approval letters, Track2Training should establish a documented committee constitution, Terms of Reference (ToR), Standard Operating Procedures (SOPs), application form, review process, conflict-of-interest policy, and approval numbering system. This will make the Ethical Committee more credible and transparent.

Below is a complete, integrated package designed to be added to the same Ethical Committee for Research webpage of Track2Training. You may adapt the placeholders, committee composition, and approval periods according to your organisation’s formal policies.

Ethical Committee for Research (ECR)

Track2Training

1. Introduction and Commitment to Ethical Research

Track2Training is committed to promoting ethical, responsible, transparent, and high-quality research practices. The Ethical Committee for Research (ECR) has been established to provide ethical guidance and review research activities undertaken by scholars, researchers, faculty members, students, and other researchers associated with or seeking ethical review through Track2Training.

The Ethical Committee seeks to promote the protection of the rights, dignity, privacy, safety, and well-being of research participants and to encourage integrity throughout the research process.

The Committee recognises that ethical research is an essential component of academic excellence and responsible knowledge generation.

PART A: ETHICAL COMMITTEE CONSTITUTION

2. Name of the Committee

The Committee shall be known as the:

Ethical Committee for Research (ECR), Track2Training

3. Purpose of the Ethical Committee

The Ethical Committee for Research has been established to:

  • Promote ethical awareness and responsible research practices.
  • Review research proposals involving human participants or identifiable personal information.
  • Provide ethical guidance to scholars and researchers.
  • Encourage the protection of participants’ rights, privacy, dignity, and confidentiality.
  • Promote informed consent and voluntary participation.
  • Encourage academic integrity and responsible research conduct.
  • Review potential ethical risks associated with proposed research.
  • Provide recommendations for improving ethical safeguards in research studies.

4. Scope of the Ethical Committee

The Ethical Committee may review research involving:

  • Human participants;
  • Questionnaire and survey-based research;
  • Interviews and focus group discussions;
  • Observational research;
  • Online surveys and digital data collection;
  • Collection or processing of personal information;
  • Collection of demographic, behavioural, social, or professional data;
  • Secondary data involving privacy or confidentiality concerns;
  • Research involving vulnerable populations;
  • Educational, social science, planning, management, technology, and interdisciplinary research; and
  • Other research activities where ethical review is considered necessary or appropriate.

Research Outside the Committee’s Scope

The Committee shall not substitute for statutory, governmental, medical, clinical, pharmaceutical, institutional, hospital, university, or regulatory ethics committees where specialised or legally mandated approval is required.

Research involving clinical trials, medical interventions, biomedical experimentation, pharmaceutical studies, invasive procedures, or other regulated research shall require approval from the appropriate legally authorised ethics committee or regulatory authority.

5. Constitution and Composition of the Committee

The Ethical Committee for Research shall ordinarily consist of members with relevant academic, research, professional, and ethical expertise.

The Committee may include:

PositionRole
ChairpersonProvides leadership and oversees ethical review meetings
Member SecretaryCoordinates applications, meetings, records, and communication
Academic/Research ExpertProvides expertise in research methodology and ethics
Subject ExpertReviews discipline-specific ethical considerations
Independent MemberProvides an independent perspective
Legal/Ethics Advisor (where available)Advises on ethical and legal considerations
External Expert (where required)Provides specialised expertise for specific proposals

The composition of the Committee may be modified based on organisational requirements, the nature of research applications, and the availability of appropriately qualified members.

6. Appointment and Tenure of Members

Members of the Ethical Committee shall be appointed by the competent authority of Track2Training.

The tenure of members may ordinarily be three years, subject to renewal, resignation, replacement, or organisational requirements.

Members shall perform their duties independently and objectively.

7. Roles and Responsibilities

7.1 Chairperson

The Chairperson shall:

  • Provide leadership to the Committee.
  • Chair Ethical Committee meetings.
  • Ensure impartial and transparent review procedures.
  • Facilitate ethical decision-making.
  • Approve or authorise communication of Committee decisions where appropriate.

7.2 Member Secretary

The Member Secretary shall:

  • Receive and process ethical review applications.
  • Verify the completeness of submitted documents.
  • Coordinate meetings and communications.
  • Maintain records of applications and decisions.
  • Communicate the Committee’s decisions to researchers.
  • Maintain confidentiality of research proposals and related documents.

7.3 Committee Members

Committee Members shall:

  • Review applications objectively.
  • Identify potential ethical risks.
  • Recommend appropriate safeguards.
  • Maintain confidentiality.
  • Declare potential conflicts of interest.
  • Participate in meetings and ethical deliberations.

8. Conflict of Interest Policy

Committee members shall disclose any actual, potential, or perceived conflict of interest related to an application.

A member with a conflict of interest may be required to:

  • Refrain from participating in the review;
  • Leave the discussion during consideration of the relevant application; and/or
  • Abstain from decision-making.

Researchers submitting proposals shall also disclose any relevant conflicts of interest.

9. Meetings and Quorum

The Ethical Committee may meet physically, virtually, or through other approved modes.

Meetings may be convened according to the number and nature of applications received.

A quorum should normally include:

  • The Chairperson or an authorised representative;
  • The Member Secretary or authorised representative; and
  • An appropriate number of Committee members necessary to ensure independent and multidisciplinary consideration.

The Committee may seek external expert opinion when specialised expertise is required.

PART B: STANDARD OPERATING PROCEDURE (SOP)

10. Purpose of the SOP

This Standard Operating Procedure establishes a transparent process for the submission, review, decision-making, communication, documentation, and monitoring of research ethics applications.

11. Ethical Review Process

Step 1: Submission of Application

The researcher shall submit the completed Research Ethics Application Form along with applicable supporting documents.

Applications should ordinarily include:

  1. Research Ethics Application Form;
  2. Research Proposal or Synopsis;
  3. Research Objectives;
  4. Research Methodology;
  5. Details of Participants;
  6. Sampling Strategy;
  7. Data Collection Tools;
  8. Participant Information Sheet;
  9. Informed Consent Form, where applicable;
  10. Data Management and Confidentiality Plan;
  11. Risk Assessment, where applicable; and
  12. Any additional documents requested by the Committee.

Step 2: Preliminary Administrative Review

The Member Secretary or designated representative may conduct a preliminary review to determine whether:

  • The application is complete;
  • Necessary documents have been submitted;
  • The research falls within the scope of the Committee.

Incomplete applications may be returned to the researcher for additional information.

Step 3: Ethical Review

The application shall be reviewed based on relevant ethical considerations, including:

  • Scientific and methodological appropriateness;
  • Participant selection;
  • Voluntary participation;
  • Informed consent;
  • Privacy and confidentiality;
  • Potential risks and benefits;
  • Data collection procedures;
  • Data storage and security;
  • Protection of vulnerable participants;
  • Potential conflicts of interest; and
  • Plans for dissemination and reporting.

12. Types of Ethical Review

Depending upon the nature and level of risk associated with the research, the Committee may adopt:

12.1 Exempt or Minimal-Risk Review

Research involving minimal ethical risk may be considered for an appropriate streamlined review, where permitted under the Committee’s procedures.

12.2 Expedited Review

Applications involving limited risk and standard data collection procedures may be reviewed by authorised Committee members.

12.3 Full Committee Review

Research involving significant ethical complexity, vulnerable participants, sensitive data, or potential risks may require full Committee review.

13. Ethical Review Decisions

Following review, the Committee may issue one of the following decisions:

A. Approved

The research proposal satisfies the ethical requirements of the Committee.

B. Approved with Conditions

The proposal is acceptable subject to specified modifications or conditions.

C. Revision Required

The researcher must provide additional information or revise the proposal before a final decision can be made.

D. Deferred

The application requires further clarification or detailed review.

E. Not Approved

The Committee determines that the ethical concerns cannot be adequately addressed based on the submitted proposal.

14. Criteria for Ethical Review

The Committee shall consider whether:

  1. The research has a clear purpose.
  2. The methodology is appropriate to the stated objectives.
  3. The anticipated benefits justify any potential risks.
  4. Risks to participants have been minimised.
  5. Participation is voluntary.
  6. Informed consent procedures are appropriate.
  7. Participants may withdraw where applicable without unreasonable consequences.
  8. Privacy and confidentiality are adequately protected.
  9. Data will be stored securely.
  10. Vulnerable populations receive additional protection where necessary.
  11. The researcher has appropriately considered potential conflicts of interest.
  12. Research findings will be reported honestly and responsibly.

15. Researcher Responsibilities After Approval

Researchers receiving ethical approval shall:

  • Conduct the study according to the approved proposal.
  • Maintain ethical standards throughout the research process.
  • Obtain informed consent where applicable.
  • Protect participant confidentiality.
  • Report significant deviations from the approved protocol.
  • Seek additional review where major changes are proposed.
  • Report any serious ethical concern arising during the study.
  • Maintain accurate research records.
  • Avoid fabrication, falsification, plagiarism, and misleading reporting.

16. Amendment to an Approved Study

Researchers proposing significant changes to:

  • Research objectives;
  • Methodology;
  • Participant population;
  • Sampling procedures;
  • Data collection tools;
  • Consent procedures; or
  • Data management procedures

should submit the proposed amendment to the Ethical Committee for consideration before implementation, where appropriate.

17. Suspension or Withdrawal of Ethical Approval

The Ethical Committee may review, suspend, or withdraw approval where there is evidence of:

  • Serious non-compliance with approved ethical procedures;
  • Misrepresentation of information;
  • Research misconduct;
  • Significant unforeseen ethical risk; or
  • Failure to comply with applicable ethical requirements.

The researcher should be provided with an opportunity to respond to concerns, except where immediate action is necessary to protect participants.

18. Record Keeping and Confidentiality

The Ethical Committee shall maintain appropriate records of:

  • Applications received;
  • Documents submitted;
  • Review decisions;
  • Meeting records, where applicable;
  • Correspondence;
  • Approval letters; and
  • Amendments and follow-up communications.

Research proposals and Committee deliberations shall be treated as confidential, subject to applicable legal, institutional, and regulatory requirements.

PART C: RESEARCH ETHICS APPLICATION FORM

ETHICAL COMMITTEE FOR RESEARCH (ECR)

TRACK2TRAINING

RESEARCH ETHICS APPLICATION FORM

Application Reference Number: ______________________
Date of Submission: ______________________

SECTION A: RESEARCHER DETAILS

1. Name of Researcher:

2. Designation / Academic Status:

3. Department / Institution / Organisation:

4. Email Address:

5. Contact Number:

6. Name of Supervisor / Guide (if applicable):

SECTION B: RESEARCH PROJECT DETAILS

7. Title of Research Study:

8. Research Area / Discipline:

9. Purpose and Background of the Study:

10. Research Objectives:

SECTION C: RESEARCH METHODOLOGY

11. Type of Research:
☐ Quantitative
☐ Qualitative
☐ Mixed Methods
☐ Review-Based Research
☐ Other: ____________________

12. Proposed Research Participants:

13. Estimated Number of Participants:

14. Sampling Method:

15. Data Collection Method:

☐ Questionnaire
☐ Survey
☐ Interview
☐ Focus Group Discussion
☐ Observation
☐ Secondary Data
☐ Other: ____________________

16. Brief Description of Research Procedure:

SECTION D: ETHICAL CONSIDERATIONS

17. Does the study involve human participants?

☐ Yes
☐ No

18. Will informed consent be obtained?

☐ Yes
☐ No
☐ Not Applicable

If no, please explain:

19. Does the research involve any vulnerable population?

☐ Yes
☐ No

If yes, please provide details and safeguards:

20. Does the research involve sensitive personal information?

☐ Yes
☐ No

If yes, describe the information:

21. Potential Risks to Participants:

☐ No foreseeable significant risk
☐ Psychological discomfort
☐ Privacy concerns
☐ Social risk
☐ Other: ____________________

Please explain:

22. Measures to Minimise Risks:

SECTION E: PRIVACY AND DATA MANAGEMENT

23. Will personally identifiable information be collected?

☐ Yes
☐ No

24. How will participant confidentiality be maintained?

25. Where will research data be stored?

26. Who will have access to the data?

27. Proposed period for retaining research data:

SECTION F: DECLARATION BY RESEARCHER

I hereby declare that:

  1. The information provided in this application is true and accurate to the best of my knowledge.
  2. I will conduct the research responsibly and ethically.
  3. I will obtain informed consent wherever applicable.
  4. I will protect the privacy and confidentiality of participants.
  5. I will not fabricate, falsify, manipulate, or misrepresent research data.
  6. I understand that ethical approval does not replace any statutory, institutional, university, hospital, governmental, or regulatory approvals required for my research.

Name of Researcher: ______________________

Signature: ______________________

Date: ______________________

PART D: PARTICIPANT INFORMATION SHEET

TRACK2TRAINING

ETHICAL COMMITTEE FOR RESEARCH

PARTICIPANT INFORMATION SHEET

Title of Research Study:

[Insert Research Title]

Name of Researcher:

[Insert Name]

Introduction

You are invited to participate in a research study. Before deciding whether to participate, please read the following information carefully.

The purpose of this information sheet is to explain the nature of the study, what your participation may involve, and your rights as a participant.

Purpose of the Study

The purpose of this research is:

[Provide a clear and simple explanation of the purpose of the research.]

Why Have You Been Invited?

You have been invited because:

[Explain the reason for selecting or inviting the participant.]

What Will Participation Involve?

If you agree to participate, you may be asked to:

  • Complete a questionnaire;
  • Participate in an interview;
  • Participate in a discussion; or
  • Provide information relevant to the research.

The estimated time required for participation is approximately:

[Insert estimated time]

Voluntary Participation

Your participation in this research is entirely voluntary.

You may choose not to participate or may withdraw from the study, subject to the applicable research procedures, without penalty or undue consequences.

Potential Risks or Discomfort

The researcher anticipates the following potential risks or discomfort:

[Describe any foreseeable risks.]

Where no significant risk is anticipated, the following may be stated:

No significant physical or psychological risks are anticipated beyond those normally associated with participation in a survey, interview, or discussion.

Potential Benefits

You may or may not receive a direct benefit from participating in this study.

The findings of the research may contribute to improved understanding of:

[Describe the potential academic, professional, or societal benefits.]

Privacy and Confidentiality

The information you provide will be treated confidentially to the extent possible.

The researcher will take reasonable measures to protect your identity and personal information.

Your name or identifying information will not be disclosed in research reports unless:

  • You have provided explicit consent; or
  • Disclosure is required by applicable law or regulatory requirements.

Use of Research Data

The information collected may be used for:

  • Academic research;
  • Research reports;
  • Thesis or dissertation work;
  • Conference presentations;
  • Academic publications; and/or
  • Other legitimate research purposes described in this study.

Where possible, data will be presented in an aggregated or anonymised form.

Contact Information

For questions regarding the research, please contact:

Researcher Name: ____________________
Email: ____________________
Institution: ____________________

For questions regarding the ethical review process, please contact:

Ethical Committee for Research (ECR)
Track2Training

Email: [Insert Official Ethical Committee Email]

PART E: INFORMED CONSENT FORM

TRACK2TRAINING

ETHICAL COMMITTEE FOR RESEARCH

INFORMED CONSENT FORM

Title of Research Study:

[Insert Research Title]

Name of Researcher:

[Insert Researcher Name]

Please read the following statements carefully and indicate your agreement.

☐ I confirm that I have read and understood the Participant Information Sheet.

☐ I have had an opportunity to ask questions regarding the research study.

☐ I understand the purpose and procedures of the research.

☐ I understand that my participation is voluntary.

☐ I understand that I may withdraw from participation, subject to applicable research procedures.

☐ I understand how my information will be collected and used.

☐ I understand the measures proposed to protect my privacy and confidentiality.

☐ I voluntarily agree to participate in this research study.

Optional Consent for Audio/Video Recording

☐ I consent to audio recording.

☐ I consent to video recording.

☐ Not Applicable.

Optional Consent for Future Use of Data

☐ I consent to the use of anonymised data for future academic research.

☐ I do not consent to the future use of my data beyond this study.

Participant Details

Name of Participant: ______________________

Signature / Consent Confirmation: ______________________

Date: ______________________

Researcher Declaration

I confirm that I have explained the research study to the participant and have provided appropriate information regarding participation.

Name of Researcher: ______________________

Signature: ______________________

Date: ______________________

PART F: ETHICAL APPROVAL CERTIFICATE TEMPLATE

TRACK2TRAINING

ETHICAL COMMITTEE FOR RESEARCH (ECR)

ETHICAL REVIEW APPROVAL CERTIFICATE

Certificate Reference Number: T2T/ECR/[YEAR]/[NUMBER]

Date of Issue: ___ / ___ / ______

This is to certify that the Ethical Committee for Research (ECR), Track2Training, has reviewed the research proposal submitted by:

Name of Researcher

[Name of Researcher]

Institution / Organisation

[Name of Institution / Organisation]

Title of Research Study

“[Insert Complete Research Title]”

Type of Research

[Survey / Interview / Qualitative / Quantitative / Mixed Methods / Other]

Ethical Review Decision

☑ APPROVED

The Ethical Committee has reviewed the documents and information submitted in relation to the above-mentioned research study.

Based on the ethical review conducted, the proposed research has been found to demonstrate appropriate consideration of relevant ethical principles, including:

  • Voluntary participation;
  • Informed consent, where applicable;
  • Privacy and confidentiality;
  • Protection of research participants;
  • Risk minimisation; and
  • Responsible collection, management, and reporting of research data.

Conditions of Approval

This approval is subject to the following conditions:

  1. The research shall be conducted substantially in accordance with the proposal reviewed by the Ethical Committee.
  2. Any significant amendment to the approved research methodology or participant procedures should be submitted for ethical consideration where appropriate.
  3. The researcher shall maintain appropriate safeguards for privacy and confidentiality.
  4. Participation shall remain voluntary, and informed consent shall be obtained where applicable.
  5. The researcher shall conduct and report the research honestly and responsibly.
  6. The researcher shall comply with all applicable institutional, statutory, regulatory, professional, and legal requirements.

Approval Validity

Approval Valid From: ___ / ___ / ______

Approval Valid Until: ___ / ___ / ______

This approval applies solely to the research study identified in this certificate and is based on the information submitted by the researcher for ethical review.

Important Disclaimer

This Ethical Approval Certificate confirms that the research proposal was reviewed by the Ethical Committee for Research (ECR), Track2Training.

This certificate does not replace ethical clearance, permissions, licences, approvals, or authorisations that may be required from a university, research institution, hospital, statutory authority, government agency, regulatory body, funding organisation, or any other legally authorised ethics committee.

The researcher remains responsible for obtaining all approvals and permissions required under applicable laws, institutional policies, and regulatory requirements.

____________________________
Chairperson / Authorised Signatory
Ethical Committee for Research (ECR)
Track2Training

Name: ____________________________

Date: ____________________________

Official Seal, if applicable

PART G: ETHICAL APPROVAL NUMBERING SYSTEM

For consistency and record management, Track2Training may use the following format:

T2T/ECR/YEAR/SERIAL NUMBER

Example:

T2T/ECR/2026/001

Where:

  • T2T = Track2Training
  • ECR = Ethical Committee for Research
  • 2026 = Year of Approval
  • 001 = Serial Number of Application

PART H: RESEARCH ETHICS CODE OF CONDUCT

All researchers associated with or receiving ethical review through Track2Training are expected to uphold the following principles:

1. Honesty

Researchers shall present research methods, data, findings, and conclusions honestly.

2. Integrity

Researchers shall maintain consistency between approved research procedures and actual research practices.

3. Respect for Participants

Researchers shall respect the dignity, autonomy, privacy, and rights of participants.

4. Transparency

Researchers shall disclose relevant limitations, conflicts of interest, and methodological considerations.

5. Confidentiality

Researchers shall protect confidential and personal information.

6. Responsible Data Management

Research data shall be collected, stored, analysed, and reported responsibly.

7. Academic Integrity

Researchers shall avoid:

  • Plagiarism;
  • Fabrication;
  • Falsification;
  • Data manipulation;
  • Misrepresentation of findings; and
  • Other forms of research misconduct.

PART I: FINAL DISCLAIMER

The Ethical Committee for Research (ECR), Track2Training, is established to promote ethical awareness, responsible research practices, and appropriate ethical review within its defined scope.

Ethical review provided by the Committee is based on the information and documentation submitted by the researcher.

The Committee does not guarantee:

  • The scientific validity of research findings;
  • Acceptance of a research paper for publication;
  • Acceptance of a thesis or dissertation;
  • Approval by another institution or ethics committee; or
  • Compliance with requirements that are outside the scope of the Committee’s review.

Researchers are independently responsible for ensuring that their research complies with all applicable:

  • University and institutional requirements;
  • Legal requirements;
  • Regulatory requirements;
  • Professional standards;
  • Funding agency requirements; and
  • Discipline-specific ethical guidelines.

Contact the Ethical Committee

Ethical Committee for Research (ECR)
Track2Training

For ethical review applications, guidance, and queries:

Email: [Insert Official Email Address]
Website: [Insert Track2Training Website]

Commitment

Track2Training is committed to supporting scholars and researchers in conducting responsible, ethical, transparent, and high-quality research that contributes positively to knowledge and society.