Even after taking care of every other detail, some differences arise. So, to reduce these differences, we have to understand the most common barriers to effective communication.
The method of communication has multiple difficulties. The expected MESSAGE will often be disturbed and twisted leading to a form of difference and collapse of communication. The barriers to effective communication can be of many types.
The communication limits may prevent communication or carry wrong meaning due to which confusion may be created. Hence, it is essential for a supervisor to identify such boundaries and take suitable measures to overcome them. The unique barriers to communication in organizations can be:
1. Physical Barriers to Communication
They are the most prominent barriers to efficient communication. These barriers are mostly easily removable in principle at least. They include barriers like noise, closed doors, faulty equipment used for communication, closed cabins, etc. Sometimes, in a large office, the physical separation between various employees combined with faulty equipment may result in severe barriers to effective communication.
Learn more about Interpersonal Skills and Emotional Intelligence here in detail.
2. Cultural Barriers of Communication
As the world is getting more and more globalized, any big office may have people from various parts of the world. Various cultures have different meanings for several fundamental values of society. Dressing, Religions or lack of them, food, drinks, pets, and the general behaviour will change drastically from one culture to another.
Hence it is a must that we must take these different cultures into account while communicating. This is what we call being culturally appropriate. In many multinational companies, special courses are offered at the orientation stages that let people know about other cultures and how to be courteous and tolerant of others.
3. Organisational Structure Barriers
As we saw there are many systems of communication at an organizational level. Each of these systems has its own problems and constraints that may become barriers to effective communication. Most of these barriers arise because of misinformation or a lack of relevant transparency available to the employees.
4. Attitude Barriers
Some people like to be left alone. They are introverts or just people who are not very social. Others like to be social. Both these cases could become a barrier to communication. Some people have attitude issues, like huge egos and inconsiderate behaviours.
These employees can cause severe tensions in the communication channels that they are present in. Certain personality traits like nervousness, agitation, social anxiety may be removable through courses and proper training. However, problems like egocentric behaviour and self-indulgence may not be correctable.
5. Perception Barriers
Different people perceive the same things differently. This is a fact which we must consider during the communication process. Knowledge of the perception levels of the audience is crucial to effective communication. All the messages or communique must be easy and clear. There shouldn’t be any room for a diversified interpretational set.
6. Physiological Barriers
Certain disorders or diseases or other limitations could also prevent effective communication between the various channels of an organization. The shrillness of voice, dyslexia, etc are some examples of physiological barriers to effective communication. However, these are not crucial because they can easily be compensated and removed.
7. Technological Barriers
Other barriers include technological barriers. The technology is developing fast and as a result, it becomes difficult to keep up with the freshest developments. Hence sometimes the technological advance may become a barrier. In addition to this, the cost of technology is sometimes very high.
Most organizations will not be able to afford a decent tech for the purpose of communication. Hence, this becomes a very crucial barrier. Other barriers are socio-religious barriers. In a patriarchal society, a woman or a transgender may face many difficulties and barriers while communicating.